Tips for effective scrum meeting
- Start on time, finish on time. Making others wait is a sign of lack of mutual respect.
- Each person gets 2 minutes to update the status of his work to the rest of the team (what did I do yesterday, what am I doing today anx what are the issues I am facing.
- Do not convert it into an issue resolution meeting, then the meeting will extend beyond the agreed upon time.
- Very often the team members will talk to the senior most person in the group. In that case the listener must deliberately cut the eye contact with that person so that she will be forced to talk to the rest of the team.
- For issue resolution have separate meetings. Do not make it part of the daily scrum.
- In case you are clubbing the scrum with the issue resolution meeting, formally divide the meeting into two and at the same time ensure that the scrum follows its rules.
- Please remember that going for a meeting late or skipping an agreed upon meeting are not positive indicators of mutual respect.
- If somebody violates the meeting norms anyone in the team can highlight it so that the correction happens then and there itself.
- Every one must stand up during the stand up meeting.
- Switch off mobiles
- When a person talks, actively listen. The entire team is responsible for the success of scrum.
- Meeting must not take more than twenty minutes. Each team member gets 2 minutes.
- Stand up in a circle. This will not create any hierarchy.
- Donot stand with the boss on one side and others on the other side. This creates a divide. Always stand in a circle.
- Who will start the meeting?. The person standing on the right side or left side of the scrum master
- Whenever someone requests for help please note it down. If you have the solution, after the meeting go to that person and offer the solution you have.
- Always have the scrum meeting near the tracking board, so that referencing the tracking board become easier.
- Conclude the meeting by putting your hands together for the progress made. Celebrate even small achievements.
Trust this helps.
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